Let your Work Work for you with Saphyte Workflows

Saphyte Team

3 min read

Updated: April 27th, 2022

Picture this. You’re getting into the office with a very determined attitude to do well with your sales today. The moment you log on to your computer, a mountain load of manual tasks topples you down. Before you even realize it, you’ve wasted half a day’s worth of productive work just tackling manual tasks.

If you think that this is a rare case, you’re sadly mistaken. Did you know that employees spend 22% of their time on repetitive tasks? That’s almost half of their 8-hour work schedule.

The Real Cost of Manual Tasks

Manual tasks do not help you nor your business progress at your needed pace. It does the opposite. The actual price tag of manual tasks costs companies $5 trillion a year.

Upfront, you may see that manual tasks may be harmless. However, these repetitive, remedial tasks require your employees to log in and out of multiple systems or switch from one platform to another. These “extra steps” totally affect your employee’s overall performance.

If your employees are slacking in their numbers, it’s not the employee’s fault most of the time. Instead, it’s the system, or the lack thereof.

The Real Damage Brought by Manual Tasks

Reduced Productivity

IDC survey states that companies with 1,000 knowledgeable workers lose $10 million a year from inadequate productivity tools in search alone. From the same document of IDC, knowledge workers spend 40% of their time looking for and organizing information. Another survey by Cognizant says that employees spend 22% of their work hours trying to handle repetitive tasks.

Let’s sum it up – manual tasks affect your productivity right under your noses. 

Repetitive and manual tasks slow down your employee’s performance. Picture this, your salespeople or marketing employees have to copy data from one system and paste it into another, or they have to scour through your sheets like finding a lost treasure. Now, think of multiplying your repetitive activities by the number of times they do this in any given day or week, which can instantly pile up and eventually results in lots of wasted time.

Data entry errors

Contrary to popular belief, manual data entry is more prone to errors and can be costly in the long run. The more manual tasks you have, the more you need to reinvent your entire process.

Making mistakes is human and natural. In fact, out of every 100 steps, humans are likely to make ten errors, even when carrying out repetitive work. However, if it becomes a daily occurrence in your process, it might cost severe damages to your business. Manual repetition causes more errors, eventually leading to delays and unhappy customers. And we all don’t want unsatisfied customers.

Increased labor costs

Manual and paper-based processes can cost up to 20 times more than computer-assisted or electronic document processing.

Why? You have to consider resource training, payroll, facilities, equipment, and benefits before hiring an additional workforce. You’re essentially paying a lot for people to copy and paste data. According to a study, labor represents a median of 60% of invoice processing costs.

This number is not surprising, as rework and data re-entry caused by manual errors can slow your entire operation down, leading you to hire more people to keep your operations flowing.

Inconsistent workflows and lack of visibility

Every employee has the workflow that works for them. The real challenge is that reconciling these workflow variations across departments or inter-employee can be costly.

When your workflows are discrepant, there is no visibility of what is happening around your business and its entire operations—leading to unclear and incomplete understanding between your teams or departments.

Inconsistency decreases transparency and lack of accountability, and it would cost you significantly if you refuse to upgrade to automated means.

Lack of business elasticity and innovation

Manual tasks can slow you down if you’re trying to scale up at a rapid pace. Repetitive tasks rely on human workers to complete them. Thus, making scaling up during seasonal or peak times more challenging to manage from a resource and cost outlook.

You may lose growth opportunities due to a lack of trained staff or the inability to adapt to changing demands quickly, thus, rendering your business unable to innovate.

Eliminating the Cost of Manual Tasks with Saphyte’s Workflow

Saphyte, a homegrown digital ecosystem that caters to the MENA region, is designed and engineered to be highly scalable and flexible, adapting to the unique needs of its users as they grow. The system is built with functions and features that mitigate business risks and errors, lowers costs, and boosts employee productivity.

Saphyte is a cloud-based, centralized platform designed to support sales and marketing operations through automation and innovative tools. Through this leading-edge technology, businesses can now take a holistic approach to creative and proactive marketing and sales strategies to future-proof their business.

Saphyte’s ecosystem has one of the most innovative workflow automation features that you can use to automate some of your manual tasks. This workflow automation feature allows users to set up and automate their business processes by just dragging and dropping and connecting them to build automated processes.

Where to Apply Saphyte’s Workflow Automation?

You can use this feature for many things. Here are some of them.

Storing Contact from your Landing Pages

You won’t need to copy and paste crucial customer data and switch between platforms. All you need to do is set up your workflow process on the system, connect nodes, set conditions and triggers, and integrate them into your landing pages. Afterward, all you have to do is focus on your sales-generating efforts and talking with your customers.

Create Email Series with Drip Email Marketing

Sending more time on emails can cost you more than you think. Why not send that task to an automated series? With Saphyte’s Drip Email Marketing, you can do just that. All you have to do is set up your conditions and delay nodes, connect your requirements, and deploy.

This feature is perfect for your lead nurturing efforts, welcoming, onboarding, and abandoned shopping carts.

Key Takeaway

These are just some of the features you can use to unlock your employees’, and possibly your business’s, full potential. No matter how you carefully plan your business process or marketing campaigns, it’ll be disastrous when you do things manually.

Why not let your work work for you with Saphyte’s workflow automation feature? You can contact us to give you a free demo on how this feature can help you boost work and productivity without breaking a sweat or breaking the bank. Our digital ecosystem experts are ready to give you a hand.